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Committee Review Cover Memo and Checklist
Committees reporting under the VPFO must complete this document and return it to the VPFO by October 1 annually.
Fee Request/Change Forms
A fee request is required for any monetary amount that may be charged to or collected from a student, faculty, staff or visitor. To request a new fee or increase a current fee, submit a completed fee request form to the vice president's office to which your department reports. New or increased fee requests are reviewed/endorsed by the fee committee; final fee approval is authorized by the president.
When established, the use or purpose of each fee is identified. It is necessary to continually re-evaluate the need and use of approved fees. To change the use of an approved fee without impacting the fee amount, submit a completed change in fee use form to the Office of the Vice President for Finance and Operations. Change in fee usage is reviewed and approved by the fee committee.
Lease Agreement Cover Memo and Checklist
To ensure proper review and approval, lease documents and the cover memo/checklist must be submitted to the Office of the Vice President for Finance and Operations at least three weeks prior to agreement deadline or purchase date.
All agreements must be reviewed by legal counsel prior to submitting the document to the vice president.
Point of emphasis: Additional review/approval by the North Dakota University System (NDUS) Chancellor is required when:
- Another entity leases or rents real property* from UND for more than one year.
- UND leases real property from another entity for five years or more.
- UND leases equipment, personal property* or real property from another entity and total payments paid by UND (including lease, or rental, interest and all other payments over the lease/rental term) equal $500,000 or more.
Additionally, the chancellor may, at his discretion, submit the lease to the SBHE for consideration and approval in lieu of his approval, which may considerably delay the review and subsequent approval of the lease.
*Real property is defined in State Board of Higher Education policy 909 as land and buildings or other structures attached or affixed to the land, including attached and integrated equipment, anything growing on the land, including crops, and mineral interests.
*Personal property is movable and is not affixed to or associated with the land.
Out-of-State Travel Authorization
Prior to traveling out of North Dakota for business, division employees are required to complete the out-of-state travel authorization form. Completed forms are submitted to the department for approval and routed to the Office of the Vice President for Finance and Operations for final review/authorization.
Staff Performance Development Form (Goal Setting or PDP)
Help set SMART goals for your employees for 2017 by using the newly revised PDP form. Submit completed forms to human resources.
Staff Performance Evaluation Tool (PMP)
A revised employee performance evaluation tool (PMP) is available for the division of finance and operations that aligns with the division's new vision. Submit completed forms to human resources.